America had a vision of the future in the 1950s.
The war was over, and innovations like interstate highways, commercial jet travel, and commercial aviation made the world more accessible. Everything seemed possible.
We are still waiting for replicators and time machines. But if you look around, you’ll see that this is a futuristic world.
Virtually everyone walks around with a supercomputer/ultra-powerful communications device in their pocket, a large portion of the population has a robotic voice assistant that greets them every morning with an agenda, and autonomous drones are patrolling the skies and delivering packages.
All these changes in our personal lives make it a great time to ask: Are you utilizing futuristic technology at work?
Although most project managers use project management software (mostly wisely), almost 90% of high-performing companies use it and 75% of all companies use it. However, you may be missing out on some applications.
Particularly if you still rely on a shared spreadsheet to schedule employees instead of using a work planner.
I don’t think you need me to convince you about the value of workhorse features like task management and budget tracking. You might feel like you’re at Spacely’s Space Sprockets, where your flying car folds into a briefcase, and not at Slate Rock and Gravel where your scheduling system involves a dinosaur biting off a rock card.
A primitive system for employee scheduling
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Let’s first look at what a scheduler (or work schedule app) does. Next, I have a scenario that will show you how to use it, along with some popular options.
What is a work scheduler?
The main interface to the When I Work work scheduling app
A work scheduler helps managers plan their employees. It’s particularly useful for scheduling employees on a shift or hourly basis.
Your primary view of your work scheduler looks a lot like a calendar. It’s a high-functioning calendar which allows you to schedule your employees and see your entire workforce schedule in one place.
Many work schedulers offer additional features such as:
Your work scheduler should be cloud-based so that everyone can access it from anywhere. It should also be multi-platform so that it can be used wherever you are and not tied to a desktop.
How to use a scheduler for work
It is crucial that project managers use technology to ensure that their team runs smoothly and efficiently.
Let’s suppose you are the project manager of a mobile game development company and need to release a new version your popular zombie defense game by next week. To finish on time, you’ll need programmers who can work around the clock. However, they won’t be able to work around the clock without becoming zombies.
Your solution? Your solution? The programmers approve your schedule and you can start the marathon workweek.
But, real life does happen. Bill calls in sick every Tuesday morning. You can’t be down for eight hours as a programmer so you have to fill his shift quickly.
You can use your work scheduler app to scratch Bill off for Tuesday morning, and open Bill’s shift up to the pool. The app sends you a not